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Rules and Procedures

Please follow the rules and procedures below carefully to ensure that your entry is accepted. Please note there are some changes in the rules and procedures this year. Entries that do not conform to these rules may be disqualified. In addition, be sure to follow the specific requirements for each category found in the category descriptions.
Eligibility: All newspapers, news services and news websites in the United States are eligible to enter. Outside the United States, news organizations that are headed by an active member of ASNE are also eligible.
  • Except for the Batten Medal, which covers a three-year period, all entries must have been published originally — whether in print or online — in 2013. For the Batten Medal, all pieces submitted must have been published between Jan. 1, 2011, and Dec. 31, 2013.
  • News services must submit a published version of the entry.
  • All entries must be submitted in English.
  • The work of full-time or part-time employees is eligible.
  • Freelance contributions are eligible as part of team entries. 
  • A ranking editor of the organization must approve the entry. A login and password will be assigned to each organization and given to the editor.
Deadline: All entries must be submitted by midnight EST Friday, Feb. 7, 2014.
Team Entries: Categories that accept team entries are Online Storytelling, Nondeadline Writing, Distinguished Writing on Diversity, Local Accountability Reporting, Community Service Photojournalism and Breaking News Writing. All other categories accept only work by an individual.
No Multiple Entries: A news organization can submit only one entry in each of the nine categories.
In addition, the work of an individual cannot be entered in more than one category, with two exceptions: 1) A journalist nominated as part of a team award can also be nominated in an individual category. 2) A nominee for the Batten Medal may also be entered in another category. However, an individual will only be selected as a winner in one category.
Reprint Rights: Reprint rights are granted to ASNE by virtue of entry in this contest.
Entry Format: All articles submitted for judging must be pasted as text in separate boxes on the online form. Do not include sidebars with the main article text. A sidebar can be submitted but will be counted as a separate article for judging and must be pasted into its own box. Do not paste an entire series in one box. Each part of the series must be pasted as a separate article. If the series is longer than the maximum articles permitted for the category, you must select those parts of the series that will be judged. You may upload PDFs of an entire series, or articles as they appeared on the print or Web page as supplemental material, but only the text of the articles will be considered for judging. Photos or graphics must be submitted as JPEGs with PDFs or URLs of the pages as they were published. 
Enter Online: Nomination letters and submission of entries must be completed online. Contact Cindy Roe at ASNE: 573-884-2405;, with questions about the entry process.
Fees: There is a nonrefundable handling fee for each nomination entered in the competition:
  • News services and daily or weekly newspapers with 100,000 circulation or more: $70/category
  • Online-only news organizations and daily or weekly newspapers with less than 100,000 circulation: $40/category

Questions: Contact Cindy Roe at ASNE: 573-884-2405;